Focus on sport. We'll handle the rest.
One smart system to schedule trainings, take attendance, track payments and talk to members — no paper, no spreadsheets, no chasing parents on WhatsApp.
🎁 Founding clubs get early access, onboarding help & launch bonuses
Present members
Running a club shouldn't feel like a second full-time job.
Most clubs grow out of paper and group chats — but the tools never quite catch up.
Spreadsheets, papers, WhatsApp
Important information is split across five places — and inevitably, something gets lost in the mix.
Parents forget to pay
You end up chasing membership fees like a debt collector instead of focusing on the training plan.
Schedules eat your evenings
Hours go into juggling fields, coaches and groups — time you'd rather spend on actual coaching.
Messages get missed
Members and parents ask for info you already sent — but they never saw it in the group chat.
Upcoachy fixes all of these — automatically.
See how it worksOne smart system. Every club workflow.
From the moment a new member joins to the day they collect their trophy — Upcoachy handles the boring parts so your coaches don't have to.
Smart training scheduler
Plan trainings across groups, fields and coaches without overlaps — drag, drop, done.
Payments without chasing
Automatic reminders, monthly tracking, cashier reports.
Reminders that land
Push to parents, members or coaches with one tap.
Apps for everyone
Coach, parent and member apps — one secure login.
Real progress data
Measurements, attendance and trends per athlete.
Parents finally trust the club.
They see attendance, progress, coach notes, payments — without ever having to ask. Less doubt, more loyalty.
Owners, coaches and parents — all on the same page.
Run the whole club from one screen.
- Records of members & groups
- Membership payments & cashier's diary
- Notifications to parents & coaches
- Documents, certificates & meeting minutes
- Events, competition results & awards
- Reports across attendance, finances, growth
Spend more time coaching, less time clicking.
- See your groups and trainings at a glance
- Create extra sessions on the fly
- Enter training plans and per-member plans
- Move members between groups in seconds
- Take attendance from your phone
- Log progress and measurements in-line
- Work across multiple clubs with one login
Always know what's happening — without asking.
- Club notifications in one place
- Attendance and progress history
- Measurements and training results
- Coach observations and notes
- Pay membership fees inside the app
- Upcoming trainings with plans
- Match and competition results
You'll be set up in an afternoon.
Import your members
Upload your existing list, or add members one by one. We'll group them by age, level or whatever you use.
Set up trainings & coaches
Define your weekly schedule, assign coaches and rooms. Repeating sessions take a few seconds.
Invite parents & coaches
They get a free app with everything relevant to them — no extra setup, no IT department needed.
Let Upcoachy do the boring stuff
Attendance, payments, reminders and reports run on autopilot while you focus on the sport.
12h
saved per week, per coach
98%
on-time membership payments
3×
faster member onboarding
20+
clubs on the waitlist — join them
Everything your club needs — in one place.
A focused toolkit built around how real clubs actually operate.
Member records
Profiles, contacts, documents, custom fields.
Training scheduler
Weekly plan, fields, coaches and groups.
Payments tracking
Who paid, who's late, send reminders.
Smart reminders
Targeted messages to the right people.
Progress & measurements
Visual trends per athlete and per group.
Events & results
Matches, competitions, awards, recaps.
Documents
Certificates, contracts, board meeting minutes.
Member store
Sell kits, camps and add-ons to members.
Multi-club & roles
Several clubs, one login, granular permissions.
A plan that fits any sports club.
Straightforward, affordable, and ready to scale with your club — or built custom for your exact needs.
Kickoff
The essentials to digitize your club.
- Basic member information
- Member groups
- Mobile app for coaches
- Member payments entry
- Web app for club management
- Import members
Momentum
For growing clubs that need parent & member apps.
- Everything in Kickoff
- Reports for management & coaches
- Events & event calendar
- Monthly fee tracking
- App for parents & members
- Member store
Mestery
Full operating system for serious clubs.
- Everything in Momentum
- Custom member fields
- All reports & documents
- Competition results import
- Measurement categories & awards
- Multi-club management
- Cashier reports & invoicing
- Employee payouts
What coaches & club owners expect from Upcoachy.
We're building Upcoachy hand-in-hand with the clubs that signed up first. Here's what they told us they need to fix — and what we're shipping for them.
“I want to stop drowning in spreadsheets and finally see who paid, who's at training, and who's progressing — all in one place.”
“We need an app that parents actually open. Less WhatsApp, more clear updates about training, payments and their kid's progress.”
“Automated reminders for membership fees would change everything for us. Right now we lose hours every month chasing late payments.”
“I'd love measurements, attendance and notes for every athlete in one timeline — so we can actually coach with data, not gut feeling.”
Fresh notes from the sideline.
Short reads, playbooks and case studies from real sports clubs running on Upcoachy.
Why Kids Quit Youth Sports (And What Club Owners and Coaches Can Do About It)
Approximately 70% of kids drop out of organized sports by age 13. This guide explores the real reasons behind youth sports dropout…
How to Reduce Youth Sports Dropout: A Complete Guide for Coaches and Club Owners
Discover why kids quit sports and how coaches and club owners can reduce youth sports dropout with proven player retention strategies, parent…
Youth Sports Club Member Retention: The Complete Guide for Coaches and Club Owners
Discover proven strategies for improving youth sports club member retention. Learn why kids quit sports and how coaches and club owners can…
The Complete Guide to Sports Club Season Planning: Strategies for Coaches and Owners
Learn how to create a comprehensive sports club season plan. This complete guide covers goal-setting, budgeting, facility scheduling, parent communication, and contingency…
How to Onboard New Players to Your Sports Club: A Complete Guide for Coaches and Administrators
A well-structured sports club new player onboarding process sets the tone for the entire season. This complete guide shows coaches and club…
Youth Sports Club Training Schedule: The Complete Guide for Coaches and Club Administrators
Building an effective youth sports club training schedule is one of the most critical responsibilities for any coach or club administrator. This…
Frequently asked.
Do I need to install anything? +
No. Upcoachy works in your web browser for club managers, and our coach, parent and member apps install in seconds from the App Store and Google Play.
Can I migrate my existing members? +
Yes — every plan includes member import from your existing spreadsheet. Our team helps with the first import for free.
How does the free trial work? +
Every plan starts with a 10-day free trial. No credit card required. You'll have access to every feature on that plan from day one.
Can Upcoachy fit a club that doesn't look like the others? +
Absolutely. Beyond Kickoff, Momentum and Mestery, we build custom packages tailored to your club's specific workflow, custom fields and reporting needs.
Is my members' data safe? +
Yes. We store all data encrypted, comply with GDPR, and use role-based access so each user only sees what they should.
Can my coaches work across multiple clubs? +
Yes — coaches can belong to several clubs and switch between them with a single login. It's part of the Mestery plan.
Be among the first clubs to run on Upcoachy.
Join the waitlist today and unlock founding-club perks: early access, free onboarding, and launch bonuses you won't see again.